Privacy Policy
Last updated: February 2026
1. Introduction
The Pachchilaipalli Tamil Association of Canada (“PTAC,” “we,” “us,” or “our”) is committed to protecting the privacy and personal information of our community members, website visitors, and newsletter subscribers. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at pachchilaipalli.org (the “Site”).
PTAC operates as a non-profit community organization. We are subject to the Personal Information Protection and Electronic Documents Act (PIPEDA) and Canada's Anti-Spam Legislation (CASL).
2. Information We Collect
We collect information that you voluntarily provide to us, including:
- Newsletter subscription: Email address and language preference when you subscribe to our community newsletter.
- Memorial submissions: Name, village of origin, years of birth and passing, tribute text, submitter name, and submitter email address when a family submits a memorial entry.
- Contact inquiries: Any information you provide when contacting us via email at [email protected].
We do not collect sensitive personal information such as government identification numbers, financial information, or health data through this website.
3. How We Use Your Information
- To send community newsletters and event updates (with your explicit consent).
- To process and display approved memorial entries on the Memorial Wall.
- To respond to your inquiries and communications.
- To improve our website and community services.
We will never sell, rent, or trade your personal information to third parties for marketing purposes.
4. CASL Compliance
In compliance with Canada's Anti-Spam Legislation (CASL), we only send commercial electronic messages (including newsletters) with your express consent. Every newsletter includes a clear unsubscribe mechanism. You may unsubscribe at any time by clicking the unsubscribe link in any newsletter or by contacting us at [email protected].
5. Data Storage and Security
Your data is stored securely using industry-standard encryption and security practices. Our database is hosted on Supabase, which provides enterprise-grade security including encryption at rest and in transit, row-level security policies, and regular security audits.
While we implement reasonable safeguards, no method of electronic storage is 100% secure. We cannot guarantee absolute security of your data.
6. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes described in this policy. Newsletter subscriber data is retained until you unsubscribe. Memorial entries are retained indefinitely as part of the community's historical record, unless a family requests removal.
7. Your Rights
Under PIPEDA, you have the right to:
- Access your personal information held by PTAC.
- Request correction of inaccurate information.
- Withdraw consent for newsletter communications.
- Request deletion of your personal information (subject to legal obligations).
To exercise any of these rights, contact us at [email protected].
8. Cookies and Analytics
This website uses essential cookies required for authentication and session management. We do not use third-party tracking cookies or advertising cookies. We do not use Google Analytics or similar third-party analytics services that track individual users.
9. Third-Party Services
Our website embeds YouTube videos. When you play an embedded video, YouTube may collect information about your interaction in accordance with Google's Privacy Policy. We are not responsible for the privacy practices of third-party services.
10. Children's Privacy
Our website is not directed at children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has provided personal information to us, please contact us immediately.
11. Limitation of Liability
The information on this website is provided for general informational purposes only. PTAC makes no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, or suitability of the information. Historical content, including heritage archive materials and memorial entries, is provided by community members and may not be independently verified.
To the fullest extent permitted by applicable law, PTAC shall not be liable for any loss or damage arising from the use of this website or reliance on any information provided.
12. Disclaimer of User-Submitted Content
Content submitted by community members (including memorial entries, photographs, and other user-generated content) represents the views and recollections of the submitters and does not necessarily represent the official position of PTAC. While we review submissions for appropriateness, PTAC does not verify the accuracy of user-submitted content and accepts no liability for errors or omissions therein.
13. Intellectual Property
Unless otherwise indicated, the design, layout, and original content of this website are the property of PTAC. Photographs sourced from Wikimedia Commons are used under Creative Commons licenses (CC BY-SA) with attribution provided. User-submitted photographs and memorial content remain the property of the submitting families; by submitting content, families grant PTAC a non-exclusive license to display such content on this website.
14. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Last updated” date. We encourage you to review this policy periodically.
15. Contact Us
If you have questions about this Privacy Policy or wish to exercise your privacy rights, contact us at: